Create Appointment Templates

This requires no special programming skills! You can create your individual template with:

Word

Notepad 

HTML-Editor (like MS Frontpage, Webcraft, Phase 5, etc.)

If you’re using a HTML-Editor we assume that you’ve already basic HTML skills.

If you’re using Word or Notepad here is how to do:

  1. Open a new Word or Notepad file.
  2. Just start the page by typing in: <html><body>
  3. After these two commands you can start to create your own invitation. Insert a headline, logos, your address, some common information text or a location plan!
  4. So how will the appointment data find the way in your individual invitation? You have to use placeholders for e.g. the meeting date, the subject or the list of the invited attendees. These placeholders for the original Outlook appointment data are called “patterns”. The available patterns are:
    %persons%
    %location%
    %duration%
    %companies%
    %role%
    %subject%
    %body%
    %starttime%
    %startdate%
    %duetime%
    %duedate%
    %importance%
    %endtime%
    %enddate%
    %responserequested%

    So for example:
    If you will write in your template the following:
    “I would like to schedule a meeting at %startdate% %starttime%”
    The attendee will receive the following phrase:
    “I would like to schedule a meeting at Wednesday 1th December 2011 11:30″

    Please check out our FAQs to find out for what the patterns exactly stand for.

  5. At the end of your page insert: </body></html>
  6. Finally save this file as HTML file (.html). Or rename it to .html after saving.
  7. At least: Please copy the final template into this folder:
    Win XP: C:\documents and settings\[YOUR NAME]\local settings\application data\AppointmentStyler\Templates\
    Vista/Win 7: C:\Users\[YOUR NAME]\AppData\Local\AppointmentStyler\Templates\
  8. No choose in the AppointmentStyler toolbar Options>Add and mark the new template as “Set as standard appointment (A)”

From this time on every appointment you will send with Outlook will also include a readable HTML-Mail.
Your attendees will never miss a meeting again!