Create Task Templates

This requires no special programming skills! You can create your individual task template with:

Word

Notepad 

HTML-Editor (like MS Frontpage, Webcraft, Phase 5, etc.)

If you’re using a HTML-Editor we assume that you’ve already basic HTML skills.

If you’re using Word or Notepad here is how to do:

  1. Open a new Word or Notepad file.
  2. Just start the page by typing in: <html><body>
  3. After these two commands you can start to create your own summary of the task. Insert a headline, logos, your address, some common information text or a location plan!
  4. So how will the task data find the way in your individual task summary? You have to use placeholders for e.g. the subject, the due date or the importance. These placeholders for the original Outlook task data are called “patterns”. The available patterns are:
    %persons%
    %companies%
    %role%
    %subject%
    %body%
    %starttime%
    %startdate%
    %duetime%
    %duedate%
    %importance%

    So for example:If you will write in your template the following:
    “I would like to schedule a meeting at %startdate% %starttime%”
    The attendee will receive the following phrase:
    “I would like to schedule a meeting at Wednesday 1th December 2011 11:30″

    Please check out our FAQs to find out for what the patterns exactly stand for.

  5. At the end of your page insert: </body></html>
  6. Finally save this file as HTML file (.html). Or rename it to .html after saving.
  7. At least: Please copy the final template into this folder:
    Win XP: C:\documents and settings\[YOUR NAME]\local settings\application data\AppointmentStyler\Templates\
    Vista/Win 7: C:\Users\[YOUR NAME]\AppData\Local\AppointmentStyler\Templates\
  8. No choose in the AppointmentStyler toolbar Options>Add and mark the new template as “Set as standard task (T)”

From this time on every task you will send with Outlook will also include a readable HTML-Mail.
Your employees will never missunderstand their next tasks again!